Mar 24, 2021 · 4 mins read

Essential Freelancer Tools for Efficient Workflow



sports & tech lover, co-founder & product guy at Vagon

Essential Freelancer Tools for Efficient Workflow

Image by cottonbro from Pexels

On average, freelancers work 36 hours per week. However, 36 hours spent lost in disorganized workflows can mean very little progress and income.

Have you ever felt lost in all of your projects?

You aren’t alone, as many freelancers become overwhelmed in owning their day-to-day. But using online tools will help you be your boss and never have to decide where, when, and how to work freelance.

Instead, with a little help, you can take on all the opportunities.

As a freelancer, you need an efficient workflow that allows you to finish projects quickly, track finances, and improve your output. Freelancer tools are the way to create that highly effective routine and earn what you deserve.

Continue reading below to find which freelance tools are best to integrate into your current work setup.

Toggl for Time Management 🔗

Toggl Track is a simple time tracking system you can download on your Mac or Windows system. There are both desktop or web applications that allow you to track your time at work to the second.

Need to invoice based on time spent? Want to create more efficient calendar blocking? Toggl shows freelancers how they spend time by building organized reports via custom folders and tags.

Toggl has a low entry barrier, organized reporting data, and a skilled customer support team. However, some freelancers find it lacks monthly overviews of data and reminders for turning off overrun timers.

Download Toggl from the website and explore the different plans, including a free version, a $9/month starter plan, and an $18/month team plan.

Hurdlr for Financial Tracking 🔗

One of the essential freelance tools you need helps track your income, invoices, and more. Hurdlr is a reliable business profit and loss technology that takes seconds to set up and connect to your accounts.

Hurdlr uses artificial intelligence, so you never have to dig through piles of paperwork for your money. Freelancers love the thousands of integrations for categorizing expenses, creating invoices, and paying quarterly taxes.

You may find it takes time to get used to the platform with a more in-depth learning curve, and others have listed that as one of its only cons.

You can review this tool on the Hurdlr website or App Store and check whether a free, premium ($5/month) or pro ($10/month) account works best.

Asana for Project Management 🔗

Asana is one of the highest-reviewed freelancer tools in the project management market. Released in 2008, Asana has built its workflow tool into the leading solution for teams and independent workers.

You don’t need to spread one project across spreadsheets, emails, and notepads. Asana gathers all the crucial information into one unified, easy-to-use interface.

Graphic designers will love how this tool makes your computer a powerful workstation with the upgraded performance of 50GB storage.

Users love the intuitive interface, web and mobile access, and ease of welcoming clients to a project board. Some mentioned cons are functionality that may need training and clunkiness moving tasks between projects.

Asana has several tiers you choose from, such as a free version, a $10.99/month premium plan, or a $24.99/month business option. Start using Asana by visiting its website or app page and making your account.

Mixmax for Email Upkeep 🔗

Mixmax is the greatest tool to improve your email workflow and ensure you stay up-to-date with your clients/projects. Mixmax is an email client that extends Gmail’s functionality to make your emailing productive.

Major companies use Mixmax to keep their employees engaged with their inboxes. You, too, never have to worry about a lost sale with an email that sits too long.

Freelancers love detailed email tracking, easy calendar shares, and scheduled email sequences. Users alert that some of its features are cumbersome, and email sequences can trip a Gmail red flag.

Check out the email enhancement tool on its website along with the free, start ($9/month) and SMB ($24/month) plans.

Vagon for High-Performance Computing 🔗

COVID-19 has changed workflow processes in unimaginable ways. Once existing in vibrant workplaces with professional resources and hardware, we are now forced into isolation on simple laptops on kitchen tables and living rooms.

For some this is adaptable, but for others in creative communities like architecture, city planning, and design, regular laptops just won’t cut it for projects requiring complex and demanding software; that is, as they are.

Vagon is the go-to product for these communities, offering personal high-performance computing on the cloud. With a vagon cloud computer, creatives are able to run challenging software at faster speeds, from any device, anywhere with just a simple internet connection.

Try Vagon to upgrade your computer’s performance and make file downloads a cinch!

Upgrade to a better computer

Trial includes 1 hour Planet usage
and 50GB Storage for 7 days from $0.99.